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Industries · trucking & transportation

Trucking bookkeeping built around the mile.

IFTA tracked all quarter, cost per mile readable on demand, settlements and factoring booked so what you netted is what the books show. Bookkeeping for carriers and owner-operators that's built around how a trucking business actually makes — and loses — money.

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IFTA-ready records · cost per mile · settlements & factoring. Fixed-fee, CPA-ready. We're not a CPA firm.

IFTA tracked as you go Cost per mile on demand 40 years on the books
TX OK AR PER-MILE LEDGER FuelMaintenanceDriver payInsurance

In brief

Trucking bookkeeping, in plain terms.

What's different about it?

The books are built around cost per mile, and they carry compliance a normal business doesn't — IFTA fuel tax, settlements with a dozen deductions, and often factoring on every invoice.

What about IFTA?

We keep miles-by-state and fuel-by-state captured and reconciled all quarter, so the return is built on records that are already straight — not scrambled the week it's due.

Who's it for?

Owner-operators, small fleets, and carriers across Texas who need to know their real cost per mile and keep settlements, factoring, and fuel tax straight.

What does it cost?

A fixed monthly fee, set in writing after a free review — never hourly. See the pricing page for published ranges.

The reality of carrier books

Where trucking books are won or lost.

A trucking business can run hard all year and still not know whether it's making money, because the costs that matter — fuel, maintenance, the truck payment, insurance, driver pay — are spread across the operation and only mean something when you divide them by the miles. The job of the books is to turn all that motion into a single honest number: what it costs you to run a mile, against what a load pays for one.

Layered on top is compliance no office business carries. IFTA wants miles and fuel reconciled by state every quarter. Settlements net advances, insurance, and escrow out of gross pay. Factoring trades your invoices for fast cash at a fee that has to show up as a real cost. Miss any of it and the books drift fast.

We keep these as the operating realities they are — reconciled monthly, closed on a fixed date, and reported so you can read the truth without an accounting degree.

IFTA, tracked all quarter

Fuel receipts coded by state and mileage kept current, so the quarterly return reconciles instead of being reconstructed under deadline.

Cost per mile, on demand

The chart of accounts built so fuel, maintenance, pay, and fixed costs divide cleanly against miles — the number that decides which loads are worth it.

Settlements & factoring, booked straight

Deductions netted to the right accounts and factoring fees shown as the cost they are — so what you netted is what the books say.

What carriers come to us for

The work behind clean trucking books.

Monthly bookkeeping

IFTA records, settlements, and cost per mile kept current and reconciled every month.

Monthly bookkeeping

Behind on the books?

A quarter (or a year) of settlements and fuel never reconciled — caught up to a clean baseline.

Bookkeeping cleanup

Financial statements

Cost per mile and real margins in owner-readable, CPA-ready statements every month.

Financial statements

Based in Conroe, serving carriers across the Houston metro and Texas. We keep the books; IFTA filing and tax stay coordinated with you and your CPA.

Trucking bookkeeping FAQ · Updated July 2026

Direct answers for carriers and owner-operators.

The cost structure and the compliance load. A carrier's money runs through fuel, maintenance, insurance, truck payments, and driver pay — and the number that decides whether a load was worth running is cost per mile, not a year-end P&L. On top of that sits IFTA fuel-tax reporting, settlements that net a dozen deductions, and often factoring that takes a cut of every invoice. Generic bookkeeping treats a truck like an office on wheels and misses all of it; trucking books have to be built around the mile.
IFTA (the International Fuel Tax Agreement) requires a quarterly return that reconciles the miles you ran in each state against the fuel you bought in each state, so the tax lands where the driving happened. That only works if two things are tracked all quarter: miles by jurisdiction and fuel purchases by jurisdiction. We keep the books so those numbers are captured and reconciled as you go — fuel receipts coded by state, mileage records kept current — instead of scrambling them together the week the return is due. The filing itself and any audit response stay coordinated with you and your CPA; we keep the underlying records clean and ready.
By building the chart of accounts so cost per mile falls out of the books rather than being guessed. Fuel, maintenance, tires, insurance, the truck payment, and driver pay are tracked as the operating costs they are, divided against the miles run, so you can see your real cost per mile — and compare it to the revenue a load pays. That's the number that tells you which lanes and which loads actually make money, and it's invisible on books kept the generic way.
Yes — both are where trucking books usually go wrong. A settlement nets gross pay against fuel advances, insurance, escrow, and other deductions, and each piece has to hit the right account or the books stop reflecting reality. Factoring — selling your invoices for immediate cash at a fee — has to be recorded so the fee is visible as a cost and the receivable is cleared correctly, not double-counted as income. We book settlements and factored invoices so what you actually netted is what the books show.
It changes the books meaningfully. An owner-operator's truck, insurance, and per-diem picture is different from a fleet running several trucks and drivers with payroll and equipment depreciation, which is different again from a driver paid by a carrier. We set the books up for the structure you actually run, so the reports answer your questions — not a template's.

Know your cost per mile

Get trucking books that tell you the truth.

A senior operator reviews how your carrier's books are kept and scopes a fixed monthly fee to run them right — IFTA-ready, settlements straight, cost per mile on demand. No pressure, no obligation.

Free books review Book a call
IFTA records kept ready Cost per mile on demand Fixed fee, in writing
832-702-3325 Free books review