Pricing · Conroe, TX
Real numbers up front. A fixed fee in writing after your free review.
Most firms hide pricing behind "contact us." Here are honest, indicative ranges by service — then a senior operator scopes your exact fixed fee in writing, free. No hourly billing, no surprises.
The ranges below are indicative. Your exact fixed fee is scoped in writing after a free review — fixed-fee, never hourly.
In brief
What bookkeeping costs, in plain terms.
How much does bookkeeping cost?
For a Texas small business, ongoing monthly bookkeeping starts around $450/month and typically runs $450–$1,500/month. A one-time cleanup or catch-up is typically $1,500–$5,000, and a QuickBooks file cleanup is typically $750–$2,500. These are indicative ranges; your exact fixed fee is set after a free review.
How is it priced?
A fixed fee, in writing, set after a free books review — a flat monthly rate for ongoing bookkeeping, or a one-time fixed price for cleanup and catch-up. Never hourly, so the number is known before any work begins.
What drives the price?
Transaction volume, number of accounts, how many months or years are affected, industry complexity, and whether the work is monthly or a one-time fix. A simple two-account file and a five-account restaurant years behind are genuinely different jobs.
Is the review free?
Yes — free and no obligation. A senior operator reviews your books or QuickBooks file, tells you what's wrong, and gives you a clear scope and fixed-fee quote, whether or not you decide to hire us.
Indicative pricing by service
Real ranges — not "contact us for a quote."
Honest, indicative numbers so you can budget today. Every figure is a starting point or typical range; your exact fixed fee is scoped in writing after a free review.
Monthly bookkeeping
Typically $450–$1,500/month · indicative
Ongoing reconciliation, categorization, a reconciled monthly close, and owner-readable reports — the same senior operator every month.
Driven by transaction volume, number of accounts, and complexity.
Monthly bookkeepingBookkeeping cleanup & catch-up
Typically $1,500–$5,000 one-time · indicative
A one-time fix to get messy or behind books current, reconciled, and CPA-ready — the full rebuild from source.
Driven by months affected, account count, and complexity.
Bookkeeping cleanupQuickBooks file cleanup
Typically $750–$2,500 one-time · indicative
A narrower, file-specific cleanup inside QuickBooks — undeposited funds, the chart of accounts, and reports that don't tie out.
Driven by months affected and accounts involved.
QuickBooks cleanupBehind as well as messy? A catch-up and a cleanup are scoped together as one fixed fee. Already clean and want to stay that way? That's monthly bookkeeping. And to see how our fixed-fee model compares to the three ways the market prices bookkeeping — the full cost mechanics, published →
What drives your price
Why two businesses pay different amounts.
Price tracks the actual work. These are the factors that move your number up or down — and exactly what the free review measures.
Transaction volume
How many transactions run through your accounts each month — the single biggest driver of ongoing cost.
Number of accounts
Bank, credit-card, loan, and merchant accounts each add reconciliation work every period.
Months or years affected
For cleanup and catch-up, how far back the work goes — a year is very different from five.
Industry complexity
Restaurants, construction, nonprofits, and trust accounting carry more moving parts than a simple service business.
Monthly vs one-time
Ongoing monthly bookkeeping is a recurring fee; cleanup and catch-up are one-time fixed fees.
Whether work combines
A cleanup plus ongoing monthly is scoped together — often better value than treating them separately.
How you get your number
From free review to fixed fee — in four steps.
Book a free review
Tell us where your books stand. A senior operator gets access to your QuickBooks file or statements — no charge, no obligation.
We scope the work
We measure the real drivers — volume, accounts, months affected, complexity — and tell you honestly whether you need cleanup, catch-up, monthly, or some combination.
A fixed fee in writing
You get a clear scope and one fixed price — flat monthly, one-time, or both — in writing. The number you see is the number you pay.
You decide
No pressure and no spent budget if it's not a fit. If it is, we start — and you already know exactly what it costs.
Ready for your number? Get a free books review →
Fixed-fee vs the alternatives
Why fixed-fee beats the meter.
How operator-led, fixed-fee pricing compares to the two most common alternatives.
| The common option | Westgate fixed-fee |
|---|---|
| Hourly billing — the messier it is, the more you pay | One fixed fee, scoped in writing before any work — known up front. |
| "Contact us" with no number until you're on a call | Real indicative ranges published, then an exact quote after a free review. |
| Cheap offshore rates that balloon with revisions | US-based senior operators at a fair fixed price — no per-revision creep. |
| Surprise line items on the invoice | If scope genuinely changes, we re-quote before doing the work — never after. |
Leaving a provider whose bills kept creeping? See how we switch you over →
The honest part
Why we don't publish one flat rate.
We could slap a single "$299/month" on this page. It would be a fiction for half the businesses who read it — and you'd find out on the second invoice, when the "extras" appeared.
A two-account service business and a five-account restaurant three years behind are genuinely different amounts of work. One number would either overcharge the simple file or quietly underdeliver on the complex one. So we publish honest ranges instead, and turn them into your exact fixed fee in the free review.
That's the whole trade: real numbers up front for budgeting, a fixed price in writing before any work, and no surprises in between. More on how we work →
Ranges you can budget from
Honest starting points and typical ranges, published — so you're not flying blind before the call.
A fixed fee in writing
After the free review, one number for an agreed scope — the price you see is the price you pay.
No hourly, no surprises
No meter, no per-revision creep, no mystery line items. Scope changes are re-quoted before the work, not after.
Who this pricing is for
Fair fixed-fee pricing for real Texas organizations.
Small businesses
$250K–$15M in revenue, wanting senior-operator bookkeeping at a predictable monthly fee — not the cheapest data entry, and not a surprise hourly bill.
Nonprofits
Boards that need a fixed, defensible number to budget against — fund-aware monthly bookkeeping or a one-time cleanup, scoped in writing.
Churches & ministries
Faith-based organizations that need transparent, stewardship-friendly pricing they can show a board — no hourly meter, no surprises.
David spent six years at a resort hotel — spa, restaurants, and golf course — and five with a church before founding the firm — so he prices the way he'd want to be priced: plainly, fixed, and explained. More on who we work with →
Pricing standards
Four promises behind every number.
Fixed fee, in writing
One number for an agreed scope, written down before any work begins — the price you see is the price you pay.
No hourly billing
You're never billed by the hour, so a messier file doesn't quietly become a bigger invoice.
Re-quoted, never surprised
If scope genuinely changes, we tell you and re-quote before doing the extra work — not after, on the invoice.
The same operator
Your fixed monthly fee buys the same senior operator every period — continuity, not a rotating queue.
No marketing badges. Just the standards we work to.
I've never understood hiding the price. People deserve a real number to plan around. So I'll show you the ranges, look at your books for free, and put a fixed fee in writing — then you decide. Forty years in, that's still the only way I'd want to be sold to.
Twenty years with a national nonprofit. Six years at a resort hotel — spa, restaurants, and golf course. Five years with a church. He has seen these books from the inside.
Pricing FAQ
Direct answers to what it costs.
Want your exact number? Book a free books review — we respond within one business day.
Ready when you are
Get your exact number — free.
A senior operator reviews your books or QuickBooks file, tells you what's wrong, and gives you a fixed-fee quote in writing. No hourly billing, no obligation, no surprises.