Bookkeeping · Conroe, TX
Messy books, fixed — and kept clean.
Cleanup, catch-up, monthly books, and reconciliation by a senior operator who stays on your file. We rebuild from source, then close your books by the 10th.
Fixed-fee, scoped in writing. Same senior operator every month. CPA-ready books — we don't replace your CPA.
In brief
Bookkeeping at Westgate, in plain terms.
What is bookkeeping?
Bookkeeping is the disciplined recording, categorizing, and reconciliation of every transaction your business makes — bank, credit card, payroll, sales, expenses — so a reconciled monthly close ties out to source and your CPA can work from clean numbers.
What does Westgate bookkeeping include?
Bookkeeping cleanup, catch-up, monthly bookkeeping, reconciliations, remote bookkeeping, and QuickBooks ProAdvisor management of QuickBooks Online and Desktop — for small businesses, nonprofits, and churches across Texas.
Who is it for?
Texas small businesses, growing operators, nonprofits, and churches that need senior bookkeeping judgment rather than rotating staff or software-only automation. Typical clients run $250K–$15M in annual revenue.
How is it different?
The same senior operators stay on your file every month. Every account reconciled to source. Quality controls before reports leave. Plain-English answers when you ask what a number means. We are not a CPA firm — we work alongside yours.
Bookkeeping services
Every kind of bookkeeping work, handled by senior operators.
Whether you're behind, starting over, or running a reconciled monthly close every period — here's exactly what we do.
Bookkeeping cleanup
Messy books, rebuilt from source and made CPA-ready. The canonical fix.
- Bank & credit-card reconciliation
- Transaction recategorization
- P&L and balance-sheet rebuild
Monthly bookkeeping
A reconciled monthly close, run by the same senior operators every period.
- Reconciled monthly close
- Owner-readable P&L and balance sheet
- Quarterly review check-ins
Catch-up bookkeeping
Months — or years — behind, caught up cleanly and in priority order.
- Priority-order catch-up
- Tax-deadline-aware sequencing
- CPA-ready handoff
Remote bookkeeping
Full-service, US-based bookkeeping — senior operators only, no offshore handoffs.
- End-to-end book ownership
- Direct line to senior judgment
- CPA coordination at year-end
Reconciliations
When the books don't match the bank. We fix the root cause, not the symptom.
- Bank, credit-card, loan, merchant
- Undeposited-funds & clearing cleanup
- Documented audit trail
Month-end close
A real close calendar, run on a fixed date each month — not just at year-end.
- Reconciled before the close runs
- Senior review before delivery
- Reports on a fixed date
Bookkeeping problems we solve
If any of this sounds familiar, you're in the right place.
The patterns Texas owners describe most often when they reach out. Each one is solvable — usually faster than expected.
“My books are a mess.”
Bank feeds out of order, hundreds of uncategorized transactions, reports that don't tie out. We diagnose, rebuild from source, and document every fix.
Bookkeeping cleanup Catch-up bookkeeping“I'm months — or years — behind.”
Tax deadline coming. Loan application pending. Books behind. We catch you up cleanly, in priority order, with deadlines respected.
Catch-up bookkeeping“Balances don't reconcile.”
Unreconciled accounts. Negative undeposited funds. Duplicate transactions. We reconcile to source and fix the root cause — not the symptom.
“Every month it's a new person.”
No context. Different judgment every close. Same questions every quarter. We staff the same senior operators on your file — for years.
Switch without disruption CPA-ready books“My CPA needs clean books.”
Tax-season prep, loan financials, audit support. We deliver CPA-ready books your CPA can work from immediately — never the filing ourselves.
CPA-ready prep No real monthly close“Reports are guesses.”
If your books aren't closed every month, every report is a guess. We run a reconciled monthly close — reports owners and boards actually trust.
Monthly bookkeepingWhat a cleanup actually changes.
QuickBooks bookkeeping
Your bookkeeping — run inside QuickBooks, the way it should be.
Westgate is a credentialed QuickBooks ProAdvisor practice. We run your bookkeeping inside QuickBooks Online or QuickBooks Desktop — not on top of it, not around it, not in a separate platform we'll quietly migrate you to.
Your file stays clean, your reconciled monthly close ties out, your CPA can pull anything they need, and your data stays in the ecosystem you already own.
- QuickBooks Online management
- Monthly bookkeeping, reconciliations, reporting, and clean app integrations inside QBO.
- QuickBooks Desktop management
- Bookkeeping on QBD with periodic file-health checks and migration support when the time is right.
- QuickBooks file cleanup
- Diagnostic-first cleanup of inflated balances, miscategorized transactions, and broken reports.
- ProAdvisor judgment
- Senior operators credentialed in the software — the people who use QuickBooks every day.
How bookkeeping runs at Westgate
A real monthly workflow — documented, repeatable, owner-friendly.
Source capture
Bank, credit-card, payroll, merchant, and loan statements pulled or uploaded to the secure portal. Nothing reconciled without source.
Categorization
Transactions classified inside QuickBooks against a chart of accounts built for your operating shape — not a generic template.
Reconciliation
Every account reconciled back to source. Variances investigated, not papered over. Discrepancies flagged for owner review.
Senior review
A senior operator reviews before anything leaves our desk — quality controls on the reconciled close, the P&L, and the balance sheet.
Reporting
Owner-readable P&L, balance sheet, and any custom views your operations need — delivered on a fixed monthly cadence.
Who this is for
Bookkeeping built for the way real Texas organizations operate.
Small businesses
$250K–$15M revenue. Restaurants, contractors, professional services, medical practices, e-commerce, trucking, real estate — operators who need a reconciled monthly close and senior judgment.
Nonprofits
Small Texas nonprofits with fund-style tracking needs — restricted and unrestricted balances, designated giving, board-ready reporting. Form 990 prep stays with your CPA.
Churches & ministries
Faith-based organizations where stewardship and accuracy carry equal weight. Designated funds tracked properly. Board reports you can defend in any meeting.
Not sure you're a fit? See who we typically work with →
A practice, not a platform
Operator-led bookkeeping, built differently — on purpose.
| The common option | The Westgate approach |
|---|---|
| Rotating bookkeeping teams | The same senior operators on your file every month — no re-onboarding, no context loss. |
| Offshore staff in distant time zones | US-based, Texas-anchored operators, reachable on your schedule. |
| Software-first bookkeeping | Operator-led work. QuickBooks is a tool we run well — not a substitute for judgment. |
| Cheapest-possible data entry | A reconciled monthly close and reports you can actually trust and use. |
Leaving Bench, Pilot, or a local bookkeeper? See how we switch you over without losing a month →
Operational standards
Four things every bookkeeping engagement holds to.
QuickBooks ProAdvisor practice
Intuit-certified QuickBooks Online and Payroll expertise — applied in Online and Desktop files every day.
Texas-based senior operators
Conroe HQ. The same senior operators on your file every month — no rotation, no hand-offs.
Secure document handling
Encrypted portal, MFA on every system, least-privilege access. No shared admin logins.
CPA-ready books
Reconciled to source. Documented. A clean handoff every tax season — without drama.
No marketing badges. Just the standards we work to.
Good bookkeeping is invisible. You only notice it when it's missing — usually right before tax season, a loan committee, or an audit.
Twenty years with a national nonprofit. Six years at a resort hotel — spa, restaurants, and golf course. Five years with a church. He has seen these books from the inside.
Bookkeeping FAQ
Direct answers to the bookkeeping questions Texas owners ask.
Behind, messy, or just unsure? Book a free books review — we respond within one business day.
Ready when you are
Book a free bookkeeping review.
A 30-minute conversation with a senior operator. We look at your QuickBooks file, tell you what we see, and tell you honestly whether we're a fit — no quote on the spot, no pressure.