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Industries · e-commerce & online retail

E-commerce books that gross the payout back up to the truth.

Channel payouts rebuilt to real sales, fees and refunds split out, inventory and COGS tracked so margin is real, and multi-state sales tax kept straight. Bookkeeping built for sellers whose bank deposit is never the whole story.

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Payouts grossed up · fees & refunds split · COGS tracked · multi-channel sales tax. Fixed-fee, CPA-ready.

Channel payouts reconciled Real margin, real COGS 40 years on the books
SHOPIFY AMAZON STRIPE DEPOSIT, GROSSED UP Gross sales − platform fees − refunds − reserve held

In brief

E-commerce bookkeeping, in plain terms.

What's different about it?

Your bank deposit is a net number — gross sales minus fees, refunds, chargebacks, and reserves. The books have to rebuild it to real sales, or revenue, fees, and margin are all wrong.

What about inventory?

Margin lives in COGS. We track landed cost and recognize cost of goods against the sales they belong to, so gross margin is known, not hoped for.

Who's it for?

Online sellers across Texas — single-store or multi-channel (Shopify, Amazon, Etsy, eBay, wholesale) — who need real numbers behind the payouts.

What does it cost?

A fixed monthly fee, set in writing after a free review — never hourly. See the pricing page for published ranges.

The reality of online-seller books

The deposit lies; the books have to tell the truth.

Every platform hands you a tidy net payout and hopes you'll treat it as sales. Do that and three things break at once: your revenue is understated, the platform's fees vanish from view, and your gross margin — the one number that says whether the business model works — becomes a guess. The first job of e-commerce books is to refuse the shortcut and rebuild every payout to gross.

From there it's the parts that decide profitability: inventory and COGS tracked so margin is real, refunds and chargebacks recorded honestly, and sales tax handled across marketplaces and your own channels. Connector tools can move the data; the accounting behind them still has to be right, and that's the part we own.

Reconciled monthly, closed on a fixed date, reported with real margin visible, and sales tax kept straight.

Payouts grossed up

Every channel deposit rebuilt to gross sales, fees, refunds, and reserves — so revenue and fees are both real.

Inventory & COGS tracked

Landed cost and cost of goods recognized against the right sales, so gross margin is a number you know.

Multi-channel sales tax

Marketplace-collected tax recorded without double-counting, own-channel tax tracked, registration coordinated with your CPA.

What online sellers come to us for

The work behind clean e-commerce books.

Monthly bookkeeping

Channel payouts, fees, COGS, and inventory reconciled and closed every month.

Monthly bookkeeping

Sales-tax support

Marketplace and own-channel sales tax tracked, reconciled, and filed in Texas.

Sales-tax support

Channels a mess?

Months of net deposits booked as sales — rebuilt to gross and reconciled clean.

Bookkeeping cleanup

Based in Conroe, serving online sellers across the Houston metro and Texas. We keep the books; nexus and tax strategy stay with your CPA.

E-commerce bookkeeping FAQ · Updated July 2026

Direct answers for online sellers.

The number that hits your bank is not your sales. Shopify, Amazon, Stripe, and the rest pay you a net figure — gross sales minus their fees, minus refunds, minus chargebacks, minus reserves they're holding — often days or weeks later, and sometimes across several channels at once. Record that deposit as revenue and you've understated your sales, hidden your fees, and lost your real margin in one move. E-commerce books have to gross every payout back up to the truth before they mean anything.
Channel by channel, back to gross. For each platform we take the payout and rebuild it: gross sales, then platform and processing fees, refunds and returns, chargebacks, and any reserve or hold — each to its own account — so the deposit reconciles to what actually happened. Done that way, your revenue is real, your fees are visible as the cost they are, and a multi-channel seller can finally see which channel actually makes money rather than just which one deposits the most.
As the heart of whether you're actually profitable. For a product business, gross margin lives or dies on tracking what inventory costs landed (product, shipping in, duties) and recognizing cost of goods sold against the sales it belongs to — not expensing inventory when you buy it and guessing at margin later. We set the books up so COGS and inventory are tracked properly, which is the difference between knowing your margin and hoping for it. Tools like A2X or similar can feed the channel data; we make the accounting behind them correct.
Yes — and online selling makes it genuinely tricky. Big marketplaces generally collect and remit sales tax for sales made through them under marketplace-facilitator rules, but sales through your own website are yours to handle, and economic-nexus thresholds can create an obligation in states you've never set foot in. We record marketplace-collected tax so it isn't double-counted, track your own-channel sales tax as the liability it is, and coordinate with your CPA on where you actually have to register. Our Texas sales-tax support covers the home-state filing in depth.
For a product business carrying inventory, accrual usually tells the truer story, because it matches the cost of a product to the sale it produced instead of to whenever you happened to buy stock. That's what makes margin and profitability real rather than lumpy. Some smaller sellers manage on cash and file on cash; we can prepare either, show you the difference for your business, and coordinate with your CPA on the basis your tax filing requires.

Know your real margin

Get e-commerce books that show the whole story.

A senior operator reviews how your channels are recorded and scopes a fixed monthly fee to run them right — payouts grossed up, COGS tracked, sales tax straight. No pressure, no obligation.

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Payouts reconciled to gross Real margin & COGS Fixed fee, in writing
832-702-3325 Free books review