Question 1

What does your payroll support include?

Accepted Answer

Running payroll inside QuickBooks Payroll and keeping it reconciled to your books: setting up employees and pay rates, processing each pay run on schedule, handling the wage, tax, and deduction calculations the software performs, and making sure the payroll-tax payments and filings the system generates go out on time. Every payroll posts correctly to the general ledger so your monthly close ties out — payroll is one of the most common places books drift, and we keep it from drifting.

Question 2

Are you a PEO, or do you handle payroll taxes yourselves?

Accepted Answer

We're not a PEO and we don't become the employer of record — your business stays the employer. We run payroll through QuickBooks Payroll, which calculates and files the payroll taxes and forms; we operate it correctly, keep it reconciled, and coordinate with your CPA on anything that touches tax strategy. We are not a CPA firm and don't give tax advice — we make sure the payroll mechanics are clean and the numbers tie to your books.

Question 3

My payroll never matches my books — can you fix that?

Accepted Answer

Yes, and it's one of the most common messes we see. When payroll runs in one system and lands in QuickBooks as a lump sum — or not at all — wages, taxes, and liabilities stop reconciling and the balance sheet fills with mystery payroll balances. We set payroll up to post correctly, clean up the historical mismatch as part of a cleanup if needed, and keep it reconciled every month going forward.

Question 4

Do you do payroll without doing my monthly bookkeeping?

Accepted Answer

Usually payroll support works best paired with the monthly close, because the whole point is that payroll ties to the books — and that's hard to guarantee if someone else keeps the books. Most often, payroll is handled as part of the monthly bookkeeping or outsourced-accounting engagement rather than as a standalone service. We'll tell you honestly in the free review whether a payroll-only arrangement makes sense for your situation.

Question 5

I have both W-2 employees and 1099 contractors — can you handle both?

Accepted Answer

Yes, and keeping the line between them clean is part of the value. Employees run through payroll with taxes withheld; contractors are paid and tracked for year-end 1099s, with no withholding. Where it gets expensive is misclassification — treating someone as a contractor who's really an employee is a costly mistake with the IRS and the state, and it's one we'll flag if we see it in how someone's actually working. The classification decision itself can carry tax and legal weight, so a genuine gray area is one we'd have you confirm with your CPA or attorney rather than guess.

Question 6

What about employees in more than one state, or remote workers?

Accepted Answer

Multi-state payroll adds real complexity — each state has its own registration, withholding, and unemployment rules, and a remote employee can create an obligation in a state you've never filed in. QuickBooks Payroll can handle multi-state once it's set up correctly, and we operate it and keep it reconciled. The strategic side — where you have nexus, which states you must register in — is a tax determination, so we coordinate with your CPA on the footprint and then run the payroll cleanly inside it.

Question 7

How do you handle new hires, terminations, and changes mid-period?

Accepted Answer

Those are routine — you let us know about a hire, a departure, a raise, or a new deduction, and we get it into the next pay run correctly, including the setup and the final-pay details a termination needs. The thing we watch is that every one of those changes also has to land correctly in the books: a new hire changes your payroll expense and liabilities, a termination has final-pay implications, and if those don't reconcile, the balance sheet drifts. Because we run the payroll and the books together, the change is handled once and it's right in both places.

Payroll, run and reconciled — inside your books.

Payroll support, in plain terms.

Payroll run cleanly, reconciled honestly.

Where payroll fits.

Monthly bookkeeping

Sales-tax support

Outsourced accounting

Direct answers about payroll support.

Get payroll that ties to your books.